Bison Connection

• Grades and Honor Points
• Grade-Point Average Calculation
• Pass-Fail Grading
• Grades of Incomplete
• Course Failures
• Grade Appeals
• Repeated Courses
• Academic Forgiveness
• Transcripts
• Correction of Transcript Errors

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The quality of student work is indicated by a letter grade. In computing scholastic averages, each letter grade is assigned a specific number of honor points for each credit earned. Student work is reported in terms of grade-point average for the term and institutional grade-point average for the composite of work at NDSU. Calculations are based on the following:

Grade Descriptions		Honor Points for Each Credit
Passing grades
A	Excellent	4.0
B	Good	3.0
C	Average	2.0
D	Passing	1.0
P	Pass (D or better) undergraduate	*
S	Satisfactory (C or better) graduate	*
W	Withdrew	*
AU	Audit	*
Non-passing grades
F	Failure	0.0
I	Incomplete	*
U	Unsatisfactory	*
* Not calculated in grade-point average, except for WF and repeated courses in determining eligibility to graduate with honor.

Institutional cumulative grade-point average is calculated by dividing the total number of honor points earned at NDSU by the total number of credit hours in which honor points were recorded, including grades of "F". NDSU GPA calculations do not include developmental course work that does not count toward the graduation requirements nor does it include course work/grades accepted in transfer. Refer also to pass/fail grading and repeated courses.

Pass-fail grading is available in any given course; however, the pass/fail option may not be used for courses taken to meet general education requirements, unless the course is only offered pass/fail. Students are advised to check degree-program restrictions regarding acceptance of pass/fail credits. Request forms may be acquired in departmental offices of advisors and in the Office of Registration and Records. Forms must be signed by the student’s advisor. Pass/fail policies include the following:

1. Students are limited to a total of 16 credits under the pass/fail grading option. Courses that are offered only for pass/fail grading for all students who enroll are not included in the 16-credit limitation.
   
   
2. Approval for the pass/fail option must be filed in the Office of Registration and Records the first three weeks of the regular semester. Variable length and summer courses have prorated deadlines according to actual course length.
   
   
3. Once a pass/fail request has been approved and filed, it cannot be changed back to a regular grade.
   
   
4. A grade of "P" is without honor points and is not included in the grade-point computation; however, a grade of "F" is included in the grade-point computation.
   
   
5. If a course is taken for a regular grade, it cannot be repeated on a pass-fail basis.

Under extraordinary circumstances and at the discretion of the instructor, a student may be assigned a grade of Incomplete (I). These following policies apply to Incomplete grades:

1. The grade of Incomplete is assigned to indicate that satisfactory work has been completed up to within five weeks of the semester end, and that circumstances beyond the student’s control prevented completion of the work. The time period is proportional for variable length courses and summer session.
   
   
2. The grade of Incomplete is not to be given in any instance where the student has a deficiency of more than five weeks of work including final exam week. The time period is proportional for variable length courses and summer session.
   
   
3. Grades of Incomplete are initiated by student request. The student must contact the instructor, request an Incomplete grade, and, upon instructor approval, make arrangements to complete the work.
   
   
4. The grade of Incomplete (I) is an administrative grade that may only be entered by the Office of Registration and Records, except in courses designated as practicum, internship, individual study, field experience, or study abroad.
   
   
5. An Incomplete Grade Reporting Form detailing the work to be completed, expected completion date, and grading standard is to be signed and dated by both the instructor and the student. The form is to be submitted to the Office of Registration and Records by the grade submission deadline for the semester in which the course was taken. It is advisable that the instructor, student and advisor retain copies of this form for their records as well.
   
   
6. Grades of Incomplete, including those for most course types identified in #4, must be removed no later than the end of the seventh week of the next full semester (fall or spring). The time period is proportional for variable length courses and summer session.
   
   
7. Grades of Incomplete are removed when the student has completed all course requirements and the instructor of the course files a Grade Reporting Form with the Office of Registration and Records.
   
   
8. All grades of Incomplete that are not removed within the specified time are automatically changed to "F" grades by the Office of Registration and Records.
   
   
9. Instructors may specify completion deadlines for remaining work on the Incomplete Grade Reporting Form earlier than the standard deadlines.
   
   
10. Requests for extensions beyond the seventh week of the next full semester require approval by both the instructor and the chair of the department offering the course. The extended deadline must be indicated on the Incomplete Grade Reporting Form and may not exceed two Incomplete conversion/deadline cycles. If a grade is not submitted by the specified deadline, the Incomplete grade will convert to a grade of "F".
    
    
11. Grades of Incomplete, which convert to grades of "F", earned in the last semester of attendance by a student who leaves the University for two or more years may be changed to Withdrawn (W) upon re-enrollment. Requests for this privilege must be filed with the Office of Registration and Records during the first term of re-entry.
    
    
12. An Incomplete grade may be converted to a letter grade (or P/F, S/U) according to the above guidelines, but may not be expunged from the record.
    
    
13. Students may not register in courses in which they currently hold grades of Incomplete, except for courses that are repeatable for credit.
    
    
14. Students are not allowed to graduate with unconverted Incomplete grades on their academic records. Upon graduation, unconverted Incomplete grades will convert to grades of "F". If a course in which an Incomplete grade was assigned is required for graduation, the instructor may extend the deadline according to the above procedures and timelines, and graduation will be postponed.
    
    
15. Students who receive grades of Incomplete or converted grades of "F" may appeal disputed grades in accordance with NDSU Policy, Section 337: Grade Appeals Board.

The grade of "F" may not be removed by special examination or transfer credit. When a grade of "F" has been received in any given course, credit for that course may be earned only by re-enrolling in it and completing it satisfactorily. As with all repeated courses, the original grade will remain on the academic record, but only the latest attempt will be computed in grade-point average calculations.

Grade Appeals
(updated 2007-2008)

The Grade Appeals Board purpose and membership are established in Part XI of the University Senate Bylaws.  The Grade Appeals Board Policy and Procedures and the prerequisites for appeal are written in the NDSU Policy Manual, Section 337: Grade Appeals Board.

Prior to initiating a grade appeal, the student must 1) have exhausted all possible appeal routes within the college offering the course involved, and 2) read Policy 337 on the Grade Appeals Board. Each individual college will be expected to specify such appeal routes, but the guidelines described in Policy 337 should be adhered to as closely as possible, and will apply in the absence of any college-specific procedures. After satisfying the above requirements, the student may prepare and submit the Grade Appeal Form.

If students wish to take advantage of the repeated course opportunity to improve a grade, then that course must be repeated at NDSU, with one exception only. NDSU students may register for a Tri-College course to repeat a course previously taken at NDSU. If a course is completed at NDSU and an attempt is made to repeat that course elsewhere, the credit is considered duplication and is not eligible for transfer.

When a course is repeated at NDSU, all attempts remain on the academic record but only the credits, grades, and related honor points for the most recent attempt will be used in calculating the cumulative grade-point average and counted toward credits for graduation. However, all credits attempted and grades received will be used in computing graduation with honor. Students forfeit the previous grade no matter what grade is earned when the course is repeated.

All repeated courses are noted on the transcript to indicate the course was repeated in a following term and excluded from cumulative totals.

Courses taken for regular A-F grades may not be repeated for pass-fail grades. The course-repeat option to improve one’s academic record is available only to students who have not graduated.

A former NDSU student who has not completed a baccalaureate degree and has not been in attendance at NDSU for six (6) or more years, but who is presently enrolled at NDSU, may request to exclude for grade-point-average calculations all grades earned in selected full terms (quarters or semesters) completed at NDSU prior to the six-year interval.

The courses and grades for the terms selected will remain on the student’s academic record, but grades will be excluded from grade-point average calculations. Excluded courses cannot be used to satisfy any academic requirements. A student may exercise this option only once by submitting a written request to the Office of Registration and Records.

Official transcript requests are now exclusively processed online via the National Student Clearinghouse.  Unofficial transcripts can now be obtained on Campus Connection. (For more information on transcripts, see Official Transcript Request and Ordering Instructions or the Campus Connection Help pages) According to federal law, telephone requests cannot be honored nor can requests from others on behalf of the student. A request for a transcript of credits by a student who is in debt to the university will not be honored until the indebtedness has been paid. The transcript only includes detailed work completed at NDSU. Requests for transcripts of work completed elsewhere must be made directly with the respective institution.

Students may access their grades online at the end of each term approximately one week after the last day of final examinations. If a student becomes aware of an error in recording on the transcript, the student should first contact the instructor to verify the grade. If the error is a result of a change of grade or is in cumulative total calculations, students should submit appeals to the Office of Registration and Records, 110 Ceres. See also the section on Grade Appeals.

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The information provided on this page originated from the NDSU course catalog bulletin and is subject to Reservation of Rights and Disclaimer statements.